RULES AND REGULATIONS:
APPLICATION PROCESS: Buckler Promotions, Inc. reserves the right to accept products or companies that we feel will add variety and interest as well as compliment our other vendors in order to maintain a quality event. You must submit three (3) photos items by email (email@example.com) or via your website. Limited number per category. All photos/slides will be kept on file. Mail your completed application, photos/slides and payment. If you change your product line, you must submit photos for approval. If your work is not accepted, your check will be returned.
PAYMENT AND CANCELLATION POLICY: Show fees are located in the schedule under the desired show. *First time exhibitors must pay their first show in full, additional shows $20.00 deposit each; if signing up less than one month before the show, a money order, certified check or credit card is required. We accept Visa, MasterCard and Discover. Prior exhibitors may place a $20.00 deposit per show, balance due 30 days prior to show. No refunds will be given. If you cancel at least 30 days prior to a show, a credit will be applied, less a $10 transfer fee. If you cancel less than 30 days prior to a show: a) you are responsible for the balance. b) no credit will be given on any monies paid. A $10.00 late fee will be charged if a balance is paid less than 30 days prior to a show. Space rentals subject to change without notification. A $20 fee will be imposed for all returned checks.
BOOTH DISPLAY: All tables must be draped to the floor on all 4 sides. Boxes, coolers, totes or carts shouldn’t be visible. Sale or unprofessional signs are not allowed. Nothing shall be nailed, stapled or otherwise affixed to the walls, floors or any part of the exhibition rooms. Exhibitor’s booth must not interfere with adjacent exhibitors in any way unless they have given you permission. All of the exhibitor’s booth and display, including chairs, must be placed within the confines of the space. Buckler Promotions, Inc. reserves the right to remove any booth, or portion thereof, that does not meet with the professional standards of the show. We require exhibitors to remove any objectionable material: pornography, witches, wizards, occult items, etc. If you order electric, you must bring at least a 50 ft. extension cord.
SET-UP AND BREAK DOWN: Upon arriving, check in at the Information Booth. Set-up: Friday 2:00 pm – 8:00 pm. (In some shows, earlier set-up may be available). You must be completely set up by 9:30 am Saturday morning or forfeit your space. If you cannot make it to a show, please call our office and leave a message, as we do check it Saturday a.m. You must remain completely set up during show hours. No packing up early (no boxes/equipment brought in or out, no preparations made before 4:00 pm Sunday). Anyone arriving late, leaving before the show closes or breaking down during show hours will be excluded from our future shows. No vehicles to be brought up to building before 4:00 p.m. Sunday
SOLD OUT SHOWS: When a show is sold out, you may place your name on a waiting list (no deposit required). Prior exhibitors please call (386) 860-0092 or write. New exhibitors must send photos and application to be pre-approved for the waiting list.
EXHIBITOR RESPONSIBILITIES: Exhibitors should keep a professional appearance and are responsible for clean up and daily maintenance of their area. All booths must be attended at all times. Exhibitors must be in their booth 10 minutes prior to the time of the show opening. If the exhibitor is not present when the show opens and the booth is closed or covered, Buckler Promotions, Inc. reserves the right to open the booth so as not to distract from the overall appearance of the show. No smoking allowed inside facility. Pets are not allowed at any shows. Alcoholic beverages are not permitted. Liability Insurance, if desired by the exhibitor, must be obtained by them at their own expense. Please come prepared with sweaters, etc. as large exhibit halls are hard to heat/cool to everyone’s satisfaction. Each crafter must collect Florida sales tax.
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